URVE Smart Desk

your assistant for booking desks and office attendance planning


URVE Smart Desk

Smart Desk is a convenient solution for booking desks and scheduling an office visit. An interactive office or floor map will make it easy for you to find a workspace next to your team members. Each reservation will be recorded in the appointment calendar, and convenient push notifications and e-mail will remind you of the reservation. Smart Desk will help you effectively introduce a hybrid work model and hot-desk system in your company. The convenient interface of the mobile or web application is fully integrated with Microsoft Outlook calendar.

Use Smart Desk to:

  • find a desk that meets your requirements
  • plan your office visit in advance
  • book a desk on a one-time or recurring basis (for instance every week at the same time)
  • find desks that your colleagues have booked
  • allocate workspace for your team

How it works?

Via phone or PC

rooms can be booked from the mobile app as well as through a web browser

Communication using push notifications

you won't forget about any upcoming bookings, and the administrator or team manager will send important messages to selected people

Confirming bookings with QR codes

an employee will confirm receipt of a reservation by scanning a QR code taped to the desk with a smartphone

Integration with Microsoft 365

employees can log in to the system using their Microsoft accounts and use Outlook and Teams for bookings

Information on screens

use screens to display any multimedia content as needed

Extensive configurator

the system administrator can easily establish booking rules for selected desks according to the hybrid work model

Map preview on screens

Don’t have time to book a desk through the app? No problem! You can use the touch screens located in the office. You will see vacancies on the map and book an ad-hoc desk with just a few clicks.

Easy integration with Microsoft and other systems

Both Smart Room and LOBO screens can be integrated with Microsoft or Google Workplace ecosystems, which are used by thousands of employees every day.

Integration with Microsoft Exchange and Active Directory makes it possible for users to use their existing logins and passwords, and their reservations will still be visible in MS Outlook and MS Teams.

Protecting the company’s data and your employees is always our top priority. Authorisation of users logging into the system is follows stringent security standards.

You can rely on us

2200+ projects

wordwide delivered using the URVE platform

3200+ desks

are managed by Smart Office launched in one of the international banks

20 000+ workstations

the number of our clients’ resources that increased in URVE Smart Office within 18 months

500 LOBO screens

are used by one of the largest companies in the insurance industry

21 % better accessibility

the increase of conference room accessibility in companies that actively use the URVE reservation system

14 minutes

we implemented our system for one of our clients within such a short time

We have completed over 1200 projects for major companies

Cooperation models

Software as a Service (SaaS)

involves the provision of cloud-based software to the client. We manage the application, its development and updates, the client does not need to do anything.

System on Premise (SoP)

is a model where the application is installed on the client’s hardware and infrastructure. We manage the development of the solution and the client’s IT department manages the maintenance and updates.

Try a free, full-featured demo of URVE Smart Office before you decide

If you would like access to the product demo and for the support team to conduct an online demonstration of the product features, please fill out this form or contact by e-mail:

The demo is completely free of charge. If you have any technical questions or deployment concerns, they will also be answered.

We will answer all your questions

Get in touch with us!

You can also use that form


The map view, or location plan, is available at the booking stage in any user interface: on a smartphone, in a web browser, a plug-in for MS Outlook, or in Teams and Sharepoint. It shows all resources for which the user has booking rights, together with information on their availability at the selected time.

We have provided users with a ‘report a problem’ function, where they can describe any problems they discover with a room’s equipment by first selecting the relevant room from a list.

Yes. We have ensured that such booking is available to users selected by the administrator. What is more, you can indicate for whom specifically such a user will be able to book.

We provide a range of solutions that support the work of the office, so you can display any multimedia content on large screens and on small ones by the conference rooms. For this, you can use small multimedia players mounted behind the screens, as well as interactive LOBO panels located at the entrances to the meeting rooms. The LOBO panels will enable you to handle bookings in the room.

The user panel can be customised according to your company’s visual requirements. As an administrator, you will be able to adjust a few basic colour parameters of the system, as well as include a logo of your choice. Thanks to these measures, employees will identify booking freedom directly with your organisation.

Yes, you can add users from outside your company and limit their rights.