URVE Smart Room

Your assistant for space booking and scheduling meetings

THE POWER OF SMART OFFICE SOLUTIONS

What is URVE Smart Room?

URVE Smart Room is a comprehensive system for booking corporate conference rooms. It enables quick and transparent office space management—free from chaos, email overload, and calendar conflicts. The system allows you to book rooms from the app, browser, or calendar (Outlook/Teams), and ensures full utilization of available resources—at any time and from any device.

START WITH A QUESTION: WHY IS IT WORTH IT?

Why is it worth implementing SMART ROOM in your office?

The URVE Smart Room system is more than just a calendar. It’s an advanced platform that integrates apps, touchscreens, Outlook, Teams, and Google Workspace. This gives you complete control over room availability, reports, check-in confirmations, and post-meeting evaluations. It’s an ideal solution for companies that value time, order, and work comfort.

FULL CONTROL FROM ANYWHERE

Multiple channels, one room management center

The URVE Smart Room system is more than just a calendar. It’s an advanced platform that integrates apps, touchscreens, Outlook, Teams, and Google Workspace. This gives you complete control over room availability, reports, check-in confirmations, and post-meeting evaluations. It’s an ideal solution for companies that value time, order, and work comfort.

MOST IMPORTANT SYSTEM FUNCTIONS

What can URVE Smart Room do?

URVE Smart Room is an intuitive system that streamlines conference room booking and management. It allows you to quickly find available rooms, schedule recurring meetings, order equipment and catering, and report issues after a meeting—all in one place and without unnecessary paperwork.

Intuitive and instant bookings

Search and book rooms by capacity, availability, equipment, and location. All in just a few clicks—even from your smartphone.

Recurring meetings and calendar integration

Organize regular weekly or monthly meetings with automatic addition of participants and rooms – without the risk of scheduling conflicts.

Ratings, comments and bug reports

After the meeting, you can rate the room or report a technical issue – this allows administrators to respond immediately.

Did you know that?

Smart Room really supports your company's ESG!

You lower your lease costs by reducing the number of unused workstations.
You increase employee satisfaction by providing them with a better-organized office.
You lower your energy bills by limiting lighting and air conditioning in unused areas.

In addition!

You effectively help your organization meet the spatial and energy efficiency criteria required for BREEAM and LEED certifications. Leveraging Smart Office technologies increases your SmartScore and WiredScore, positively impacting your company’s market value.

THEY TRUSTED US

We have delivered our solution to over 2,200 companies

how does it work IN PRACTICE?

4 simple steps to better meeting organization

URVE Smart Room was designed to simplify everyday office processes as much as possible. Thanks to its intuitive interface and full integration with popular work tools, organizing a meeting takes literally seconds—regardless of where you are or what device you’re using. Here’s a step-by-step guide:

01

Log in to your app, browser, or calendar

Access to the system is always at your fingertips—via the mobile app, web browser, or directly in Outlook or Google Calendar. No new login is needed—your company account is sufficient.

02

Choose the room, date, equipment and invite participants

Search for available rooms by location, capacity, equipment, or additional services. Select a date, add the necessary equipment (e.g., projector, flipchart), and invite participants from your contact list.

03

Receive confirmation of your booking

The system will immediately confirm your reservation, and all participants will receive automatic email or app notifications. You’ll also receive real-time reminders about upcoming meetings.

04

Confirm your presence with a QR code or touch LOBO at the door

On the day of the meeting, simply scan the QR code on your phone or touch the LOBO screen at the entrance to the room. This lets the system know the meeting is taking place—and you don’t have to worry about “empty reservations.”

MODERN INTERFACE AT THE ROOM DOOR

LOBO screen – local reservation and room status in real time

LED color personalization depending on status

Built-in QR reader, RFID/NFC and optional camera

Elegant aluminum casing suitable for modern offices

DEMO URVE

Try a free, full-featured demo of URVE Smart Office app before you decide

If you would like to access the product demo and for our team to conduct an online demonstration of the product features, please fill out this form or contact us by e-mail:

A free demo version of the app will allow you to familiarize yourself with the functionality of our system. Our sales department will be happy to present the key capabilities of the Smart Office application, answer any questions, and dispel any technical doubts.

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WHY US?

Why you can count on us

2500+

Projects
Implemented using the URVE platform worldwide

5000+

Desks
Supports the Smart Office system implemented in an international bank

20 000+

Positions
This is how many resources our clients have increased in URVE Smart Office in 18 months.

21%

Improved Availability
This is how the availability of conference rooms has increased in companies that actively use the URVE reservation system.

Minutes
In such a short time, we implemented the system at one of our clients

GET STARTED TODAY

Ready to organize the office of the future?

Test URVE Smart Room in practice! See how easily you can streamline meeting organization and office space management. We offer comprehensive support to ensure system implementation is quick, convenient, and secure.

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