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comprehensive solutions for a modern work environment

URVE Smart Office

Book desks and rooms in seconds. Improve work organization throughout the office. Reserve your space as you need it.

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URVE Smart Desk

Desk and hot-desk reservations

Manage your workspace using a hybrid model. Employees can reserve a specific desk for a specific day, hour, or time slot. The system supports assigned workstations, quiet zones, teams, floors, and even people with disabilities.

Interactive office map with desk availability

Bookings via the app, Outlook or Teams

Automatic reminders and desk vacancy

View of where the team members are sitting

Find out more

URVE Smart Room

Conference room reservation

No more double bookings and empty rooms. Smart Room offers transparent meeting space management – ​​in Outlook or the mobile app. It works with Outlook, Teams, and even with room touchpads.

Room reservations in Outlook, the app or on the LOBO panel

Linking reservations to meeting participants

Automatic cancellation if no one shows up

Settings such as: video conference, projector

Find out more

URVE Smart Park

Parking space management

Manage your parking so every employee and guest knows where they can park. Flexible parking space assignment, integration with barriers and access control systems.

Seat availability schedules

QR codes or RFID cards for entry

Guest and VIP areas

Parking occupancy statistics

Rezerwacja miejsc parkingowych w firmach
Find out more

URVE Smart Locker

Reservation and management of employee lockers

Lockers designed for flexible working—you only reserve them when you’re in the office. Compatible with physical electronic locks (including Metra, Gantner, and Lehmann).

Locker reservations in the app or browser

PIN, RFID or app access

Automatic release of the cabinet upon completion

Support for zones
(e.g. floors, teams)

Find out more

URVE Smart More

Reservation of any resources

Not everything in an office is desks and rooms. Smart More is a flexible module that allows you to reserve all other resources: company cars, AV equipment, home office equipment, acoustic boxes, and even… coffee machines in VIP rooms.

Any resource definitions: equipment, zones, vehicles, services

Availability Schedule and Reservation Calendars

Links with other modules (e.g. resources assigned to a room)

Notifications, access rules, limits, and authorization

Find out more

URVE Smart Guest

Inviting guests and e-reception

Automated notification, entry, pass printing and reception system – all from a browser or app.

Guest registration via email link

QR codes
for entry

Printing passes and alerts for employees

History
and entry log

Find out more

URVE Smart Desk

Desk and hot-desk reservations

Manage your workspace using a hybrid model. Employees can reserve a specific desk for a specific day, hour, or time slot. The system supports assigned workstations, quiet zones, teams, floors, and even people with disabilities.

Interactive office map with desk availability

Bookings via the app, Outlook or Teams

Automatic reminders and desk vacancy

View of where the team members are sitting

Find out more

URVE Smart Room

Conference room reservation

No more double bookings and empty rooms. Smart Room offers transparent meeting space management – ​​in Outlook or the mobile app. It works with Outlook, Teams, and even with room touchpads.

Room reservations in Outlook, the app or on the LOBO panel

Linking reservations to meeting participants

Automatic cancellation if no one shows up

Settings such as: video conference, projector

Find out more

URVE Smart Park

Parking space management

Manage your parking so every employee and guest knows where they can park. Flexible parking space assignment, integration with barriers and access control systems.

Seat availability schedules

QR codes or RFID cards for entry

Guest and VIP areas

Parking occupancy statistics

Rezerwacja miejsc parkingowych w firmach
Find out more

URVE Smart Locker

Reservation and management of employee lockers

Lockers designed for flexible working—you only reserve them when you’re in the office. Compatible with physical electronic locks (including Metra, Gantner, and Lehmann).

Locker reservations in the app or browser

PIN, RFID or app access

Automatic release of the cabinet upon completion

Support for zones
(e.g. floors, teams)

Find out more

URVE Smart More

Reservation of any resources

Not everything in an office is desks and rooms. Smart More is a flexible module that allows you to reserve all other resources: company cars, AV equipment, home office equipment, acoustic boxes, and even… coffee machines in VIP rooms.

Any resource definitions: equipment, zones, vehicles, services

Availability Schedule and Reservation Calendars

Links with other modules (e.g. resources assigned to a room)

Notifications, access rules, limits, and authorization

Find out more

URVE Smart Guest

Inviting guests and e-reception

Automated notification, entry, pass printing and reception system – all from a browser or app.

Guest registration via email link

QR codes
for entry

Printing passes and alerts for employees

History
and entry log

Find out more

Everything you need to manage a modern office in one system.

Explore the modular structure of Smart Office and choose the components that best suit the needs of your organization.

Check how it works

how does it work IN PRACTICE?

Discover the simplicity of SMART OFFICE

Smart Office was designed to make daily office workflows fast, intuitive, and stress-free. Integration with tools you already know (Outlook, Teams) and a user-friendly interface make managing your space and resources a breeze.

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01

Select a resource – desk, room, parking lot or locker

  • The user logs in to the Smart Office application or uses integration in Outlook/Teams.
  • View available resources in real time on an interactive map or calendar.

02

Book for your chosen day and time

  • You choose a convenient date and duration.
  • The system automatically checks availability and booking rules.
  • Confirmation of your reservation is posted to your calendar and a reminder is sent.

03

Get ready for work or a meeting

  • You receive notifications about your reservation, location, and any instructions.
  • You can check who else will be in the office or at a meeting.
  • The system automatically releases the resource if you do not arrive at the scheduled time.

04

Use resources without problems

  • Thanks to integration with access control, you get contactless entry or entrance (e.g. RFID card, QR code).
  • Digital signage screens show asset status and direct you to the right place.
  • If necessary, you use the app to change or cancel your reservation.
Rezerwacja miejsc parkingowych | URVE Smart Park

05

Report and optimize

  • Administrators and managers have access to resource usage reports.
  • Based on the data, they can optimize office layout and processes.
  • The system enables continuous improvement through statistical analysis.

MODERN APPROACH

URVE Smart Desk uses five convenient user interfaces

Mobile
Application

A dedicated application for Apple and Android smartphones always at hand to manage your reservations!

Browser
Access

Book and manage in all popular browsers on your laptop or desktop

Outlook
Plugin

We've expanded the capabilities of the well-known office application so you don't have to break away from your current work.

Info kiosks
&nbsp

Are you doing a self-check-in? Need additional support? Get your business done at the information kiosk.

Touch
Screens

Quick meetings and ad-hoc bookings are at your fingertips with easy touchscreen interaction.

A modern workplace

Benefits of implementing SMART OFFICE

Smart Office is more than just a booking app—it’s the foundation for digital office transformation. Its implementation translates into tangible benefits for employees, IT departments, administration, management, and the entire organization.

Want to learn how Smart Office can transform your office?

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Better use of office space

The implementation of Smart Office allows for precise tracking of how the office space is actually used – desks, rooms, parking lots, lockers.

Real operational savings

The system automates processes that previously required human time: guest service, resource allocation, notifications, and attendance accounting.

Support for hybrid and flexible work

Smart Office allows you to plan your office presence, reserve work stations, and meet with your team only when needed – without any fuss.

Decisions based on STATISTICAL data

Thanks to dashboards and reports, Smart Office gives you hard data to make decisions – what works, what doesn’t, and where the losses are.

Security and compliance with IT policies

The system integrates with Microsoft 365, Active Directory and other tools used in corporations – securely, with auditing and full control.

Higher work comfort for employees

A modern office is a place people want to return to. Intuitive mobile apps, quick bookings, and a lack of frustration contribute to well-being and productivity.

Full transparency and interoperability

Both the management board and the HR department and administration have access to complete data and management tools.

Finally – strategic profit

Smart Office is not just technology, but a modern, flexible and functional office that attracts employees.

THEY TRUSTED US

We have delivered our solution to over 2,200 companies

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DEMO URVE

Try a free, full-featured demo of URVE Smart Office app before you decide

If you would like to access the product demo and for our team to conduct an online  demonstration of the product features, please fill out this form or contact us by e-mail:

demo@smartoffice.expert

A free demo version of the app will allow you to familiarize yourself with the functionality of our system. Our sales department will be happy to present the key capabilities of the Smart Office application, answer any questions, and dispel any technical doubts.

Smart Office Integrations – technology that connects

Integrates with what you currently use

Implementing a new system doesn’t mean having to replace everything. Smart Office works where you already have Microsoft 365, Google Workspace, a BMS, access control, parking systems, locker locks, and even LED screens. Ready-made integrations save you time and money.

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Check how it works

Microsoft 365 + Outlook + Teams

  • Book rooms and desks directly from Outlook and Teams
  • Real-time calendar and resource synchronization
  • Notifications and reminders via MS Teams
  • Sharing reservations within an organization

Parking systems and barriers

  • Assign parking spaces based on schedules or rules
  • Entry based on QR, license plate or RFID card
  • Synchronization with elevators and floor control
  • Registration of guests and cars from outside

Active Directory (AD) and Azure AD

  • Automatic assignment of permissions based on roles and locations
  • Authorization with Microsoft 365 login and password
  • Synchronization of users and groups (departments, teams)
  • Access and login audit from the IT level

Access control systems (ACS, RFID, NFC)

  • Linking a reservation to an access card (e.g. to a building, floor, room)
  • Handling physical barriers – doors, barriers, gates
  • Login history and entry log
  • RFID, MIFARE, NFC support

Employee lockers

  • Locker reservation support via app and browser
  • Handing over parcels and sharing lockers within the team
  • PIN codes, RFID cards, mobile app access
  • Automatic release after booking is completed

Digital Signage and Monitors in the Office

  • Displaying room and desk availability on screens
  • Own content: announcements, videos, weather forecasts
  • Integration with BMS for alarm messages
  • Operation of touch screens in rooms (e.g. LOBO Panel)
  • Compatibility with any screens
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Reservation of desks, conference rooms and parking spaces – integration with the banking system

Check out our project for Santander Bank Polska

A new dimension of service

LOBO interactive touch panel

A great addition to any office space are 10″ interactive LOBO panels, which, together with the Smart Room, create a comprehensive room booking system. These screens are useful not only in front of conference rooms but also in any space designated for meetings, presentations, or training. They allow you to easily check the availability of individual rooms and book them instantly, significantly streamlining office resource management.

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