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URVE Smart Desk

Your assistant for booking desks and office attendance planning

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Modern desk booking system

URVE Smart Desk

URVE Smart Desk is an advanced desk booking system that can be an integral part of a modern office, effectively supporting the management of its space and introducing innovative solutions that meet the needs of a dynamically changing work environment. With the help of our desk booking application, companies can easily switch to a hybrid work model, providing their employees with flexibility and comfort.

Booking a desk? It's easy!

Log in to the reservation system

Go to the booking platform and log in using your company account or access data. Make sure you have active permissions to make bookings.

Choose a desk and a date

Browse available desks on an interactive map or from a list. Select the location, date and times that suit you. See availability details and booking conditions.

Confirm your reservation

Click “Book” and confirm your choice. You will receive confirmation by email or in the system. Done – your desk is waiting!

MODERN APPROACH

URVE Smart Desk uses five convenient user interfaces

Mobile
Application

A dedicated application for Apple and Android smartphones always at hand to manage your reservations!

Browser
Access

Book and manage in all popular browsers on your laptop or desktop

Outlook
Plugin

We've expanded the capabilities of the well-known office application so you don't have to break away from your current work.

Info kiosks
 

Are you doing a self-check-in? Need additional support? Get your business done at the information kiosk.

Touch
Screens

Quick meetings and ad-hoc bookings are at your fingertips with easy touchscreen interaction.

Modern desk booking system

A comprehensive solution for booking desks in your company

Smart Desk is an intuitive system for reserving desks and planning office presence, supporting a hybrid work model. Thanks to the interactive map, you can easily find a seat next to team members, which promotes cooperation. Reservations are synchronized with the Outlook calendar, and notifications will remind you of upcoming visits.

Smart Desk allows you to:

  • quickly find and book a desk (one-time or cyclical),
  • plan presence in the office in advance,
  • locate coworkers and teams,
  • effectively manage office space.

Available in web and mobile versions, Smart Desk means convenience, flexibility and better use of resources.

Find out more

Did you know that?

Smart Desk really supports your company's ESG!

  • You reduce rental costs by reducing the number of unused workstations,
  • You increase employee satisfaction by providing them with a better organized office,
  • You reduce energy bills by reducing lighting and air conditioning in unused areas.

In addition!

You effectively help the organization meet the criteria for spatial and energy efficiency, important for BREEAM and LEED certificates. The use of intelligent Smart Office technologies increases the SmartScore and WiredScore scoring, positively affecting the market value of your company.

THEY TRUST US

We have delivered our solution to over 2,200 companies

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LEARN MORE

How does it work?

Want to see the application in practice? We will organize a presentation for you, during which you will see that we offer you a fully functional and practically used solution. We will also be happy to hear your questions and the problems you encounter, so that we can consider together which solutions will provide you with the expected results.

Schedule a presentation
Use your phone or computer

Resources can be booked using the mobile app as well as a web browser

Communicate with push notifications

You won't forget about any upcoming reservations and the team admin will send important messages to selected employees

QR code support

The employee can make a resource reservation and confirm it by scanning the QR code

Microsoft 365 Integration

Employees can log into the system using Microsoft accounts and use Outlook and Teams applications for bookings

Integrations with other systems

Full automation of the company's business processes thanks to integration with third party systems

Wide range of configuration options

The system administrator can easily set the rules for booking selected items/resources in accordance with the established company work model

Discover how Smart Desk can help you

Your office under control

Features that will make your work easier

You will find the perfect desk – tailored to your needs and preferences.

You can plan your office visit in advance – easily and without unnecessary formalities.

You can reserve a place once or periodically – e.g. every week at the same time.

You will check where your colleagues are sitting – to facilitate cooperation and team integration.

You will allocate space for your team – supporting group work and better place management.

You can sync everything with your Outlook calendar – to have full control over your bookings in one place.

DEMO URVE

Try a free, full-featured demo of URVE Smart Office app before you decide

If you would like to access the product demo and for our team to conduct an online  demonstration of the product features, please fill out this form or contact us by e-mail:

demo@smartoffice.expert

A free demo version of the app will allow you to familiarize yourself with the functionality of our system. Our sales department will be happy to present the key capabilities of the Smart Office application, answer any questions, and dispel any technical doubts.

WHY US?

Why you can count on us

2500+

Projects
Implemented on the basis of the URVE platform worldwide

5000+

Desks
Supported by the Smart Office in one of the international banks

20 000+

Resources
The number of resources in URVE Smart Office for our clients has increased by this much in 18 months

21%

Better accessibility
This is how the availability of conference rooms has increased in companies that actively use the URVE booking system

14

Minutes
In such a short time we implemented the system at one of our clients

SMART DESK

Get to know our cooperation models

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Software as a Service (SaaS)

The SaaS (Software as a Service) model enables the use of Smart Desk in the cloud – without the need to engage your own IT resources. Application maintenance, development and updates are on our side, which allows your organization to focus on key activities. We provide quick access to new functions, the possibility of renting LOBO panels and full system readiness for use. This is a convenient, safe and effective solution for managing hot desks.

System on Premise (SoP)

The SoP (Self on Premises) model involves installing Smart Desk on the Client's infrastructure. Application development remains on our side, while maintenance and updates are carried out by the internal IT department. This solution provides greater control, the ability to adapt the system to individual needs and meets high security standards. We offer full technical support and training for IT teams to ensure that the implementation runs smoothly and without disruptions.

CONTACT US

Get in touch with us!

WOULD YOU RATHER WRITE?

You can also use our contact form

URVE Smart Office automates the management of buildings and office spaces to ensure a direct impact on a significant reduction in operating costs and more efficient resource administration. Our philosophy is based on the principle of everything in one application and we have been implementing it successfully since 2008, guaranteeing the satisfaction of our customers.

Contact information

Head Office:

Walerego Sławka 3A
30-633 Cracow
Poland

Branch Office:

Xawerego Dunikowskiego 4
35-603 Rzeszow
Poland

Monday – Friday | 9:00 – 17:00

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