URVE Smart Room

Your assistant for space booking and scheduling meetings

MODERN APPROACH

URVE Smart Room uses five convenient user interfaces

URVE Room

URVE Smart Room

Smart Room is your an intuitive as well as end-to-end booking service for meeting rooms and other common spaces in your office. The system now offers many useful features to support teamwork. The convenient interface of a mobile or web app is fully integrated with Microsoft Outlook calendar, so you can quickly invite and notify selected people of a meeting. All this gives you a fully fledged system for booking rooms and managing meetings in the office, so indispensable in a hybrid work environment.

Use Smart Room to:

find a room that meets your requirements and plan your meeting
invite your entire team to a meeting with a few clicks
book the room for only one or recurring meetings (for instance every week at the same time)
order catering or additional equipment for the meeting
evaluate the meeting after it is over or report any faults you notice

LEARN MORE

How does it work?

Want to see the application in practice? We will organize a presentation for you, during which you will see that we offer you a fully functional and practically used solution. We will also be happy to hear your questions and the problems you encounter, so that we can consider together which solutions will provide you with the expected results.

Use your phone or computer

Resources can be booked using the mobile app as well as a web browser

Communicate with push notifications

You won't forget about any upcoming reservations and the team admin will send important messages to selected employees

QR code support

The employee can make a resource reservation and confirm it by scanning the QR code

Microsoft 365 Integration

Employees can log into the system using Microsoft accounts and use Outlook and Teams applications for bookings

Integrations with other systems

Full automation of the company's business processes thanks to integration with third party systems

Wide range of configuration options

The system administrator can easily set the rules for booking selected items/resources in accordance with the established company work model

DEMO URVE

Try a free, full-featured demo of URVE Smart Office app before you decide

If you would like to access the product demo and for our team to conduct an online demonstration of the product features, please fill out this form or contact us by e-mail:

A free demo version of the app will allow you to familiarize yourself with the functionality of our system. Our sales department will be happy to present the key capabilities of the Smart Office application, answer any questions, and dispel any technical doubts.

LOBO 10” touch panels

A great addition are the 10″ interactive LOBO panels, integrated with Smart Room to create an end-to-end room reservation system. Screens work well not only in front of conference rooms, but in front of any space intended for meetings or presentations.

The panels display information about the availability of rooms or a meeting currently in progress. The aesthetically pleasing Aluminum casing, high-quality True Colour screen and side LED backlighting make the panels uniquely enhance the modern design of the office.

The screens are fully integrated into Smart Room. All bookings made via the mobile app or Microsoft Outlook will be visible on the LOBO screen.

Easy integration with Microsoft and other systems

Both Smart Room and LOBO screens can be integrated with Microsoft or Google Workplace ecosystems, which are used by thousands of employees every day.

Integration with Microsoft Exchange and Active Directory makes it possible for users to use their existing logins and passwords, and their reservations will still be visible in MS Outlook and MS Teams.

Protecting the company’s data and your employees is always our top priority. Authorisation of users logging into the system is follows stringent security standards.

WHY US?

Why you can count on us

2500+

Projects
Implemented on the basis of the URVE platform worldwide

5000+

Desks
Supported by the Smart Office in one of the international banks

20 000+

Resources
The number of resources in URVE Smart Office for our clients has increased by this much in 18 months

21%

Better accessibility
This is how the availability of conference rooms has increased in companies that actively use the URVE booking system

Minutes
In such a short time we implemented the system at one of our clients

We have completed over 300 deployments

Cooperation models

Software as a Service (SaaS)

involves the provision of cloud-based software to the client. We manage the application, its development and updates, the client does not need to do anything.

System on Premise (SoP)

is a model where the application is installed on the client’s hardware and infrastructure. We manage the development of the solution and the client’s IT department manages the maintenance and updates.

FAQ

Is it possible to carry out the booking on an interactive office plan?

The map view, or location plan, is available at the booking stage in any user interface: on a smartphone, in a web browser, a plug-in for MS Outlook, or in Teams and Sharepoint. It shows all resources for which the user has booking rights, together with information on their availability at the selected time.

Can an employee report damage to equipment in the room?

We have provided users with a ‘report a problem’ function, where they can describe any problems they discover with a room’s equipment by first selecting the relevant room from a list.

Can a meeting room be booked for another person?

Yes. We have ensured that such booking is available to users selected by the administrator. What is more, you can indicate for whom specifically such a user will be able to book.

When I book a room, can I send a meeting invitation to other people straight away?

We provide a range of solutions that support the work of the office, so you can display any multimedia content on large screens and on small ones by the conference rooms. For this, you can use small multimedia players mounted behind the screens, as well as interactive LOBO panels located at the entrances to the meeting rooms. The LOBO panels will enable you to handle bookings in the room.

Can USO be combined with large screens + small screens at rooms?

We offer a range of solutions that support the work of the office, so you can display any multimedia content on large screens and on small screens next to conference rooms. This can be done using small multimedia players mounted behind the screens and interactive LOBO panels, located at the entrances to conference rooms. LOBO panels can be used to handle reservations in a room.

Can I match colours of the app to my company?

The user panel can be customised according to your company’s visual requirements. As an administrator, you will be able to customise some basic colour parameters of the system, as well as place a logo of your choice. When you do, employees will associate booking freedom directly with your organisation.

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URVE Smart Room

URVE Smart Room uses five convenient user interfaces

URVE Room

URVE Smart Room

How does it work?

Try a free, full-featured demo of URVE Smart Office app before you decide

LOBO 10” touch panels

Easy integration with Microsoft and other systems

Why you can count on us

We have completed over 300 deployments

Cooperation models

FAQ

Get in touch with us!

You can also use our contact form

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